For reference, here is a digital copy of the rules you agreed to when arriving at Woodward Halls. These rules compliment and are additional to the University Ordinances that set out acceptable behaviour of students. Breach of these rules constitutes a breach of the Ordinances, and of your Accommodation Licence, and shall be dealt with through the College Disciplinary Procedures.
1. Fire Safety
If the fire alarm goes off, you must leave the building immediately using the closest fire exit (follow the green fire exit signs).
The lift is inoperable during a fire alarm.
Do not tamper with fire-fighting equipment, or attempt to disable your fire detector in any way – this is also a criminal offence.
Do not prop open doors fire doors. This includes the door to your room.
Smoking is strictly forbidden in the Hall or immediately outside the Hall – the nearest place you can smoke is on the road outside the front of the Hall (not in the entrance way, or on the steps – smoke filters up into bedrooms on the front of the hall). This includes e-cigarettes!
Turn off all hobs, ovens and lights when not in use. You must not attempt to open any fire exit other than in an emergency.
No cooking in rooms.
No deep fat frying anywhere in the Hall.
No naked flames anywhere in the Hall (including birthday candles).
No high current devices are allowed in bedrooms (e.g. kettles, heaters, freezers).
Those used in kitchens must be PAT certified and permission must be sought from the hall supervisors.
No fairy lights allowed in rooms or kitchensDo not congregate in or block access to exit routes, e.g. corridors, lifts, stairwells and foyers.
In addition to the guest specific rules below, residents must make their guests aware of fire evacuation procedures and have their overnight guests logged.
2. Illegal Substances
It is a criminal offence to possess, or to permit the possession of any illegal drugs on any college premises. This includes cannabis.
The wardens and college staff are bound by law to act if they have reasonable suspicion that any illegal substances are present in the Hall.
Anyone suspected of taking or possessing drugs will have their property searched by security or the police.
Residents should be aware of recent bans on previously ‘legal’ highs in the UK are now in effect and these substances are no longer legal (and not allowed in Halls).
3. Damage & Mess
You may not affix anything to any wall by any means, except onto the designated notice boards·Items such as supermarket trolleys, traffic cones, and road signs are not allowed to be brought onto the premises.
Do not throw anything out of the windowsTampering with or removing window restrictors is strictly forbidden.
Pets are strictly forbidden.
Accidental damage to the Hall or its contents should be reported as soon as possible to a hall supervisor or warden.
Damage that is intentional, or results from neglect or carelessness on the part of a resident or resident’s guest, may result in punishment – possibly including repair or replacement costs.
Bicycles are not allowed in the building and must be stored in the bike storage area in the basement. Reception will be able to give you access.
4. Community
No excessive noise between 11pm and 8am (10pm and 8am during exam periods).
Excessive is deemed to be noise that can be heard from outside the room it originates from.
Do not give your swipe card to anyone elseRespect your fellow residents; this includes dressing appropriately in common areas and cleaning up after yourselves (kitchens, communal spaces, rooms).
Personal property must not be left around the hall and should be locked away.
Theft of food from fridges and freezers, and/or cooking equipment from the kitchens, is strictly forbidden and will not be tolerated.
Strangers should not, under any circumstances, be allowed to enter the building. Challenge or report persons following you in as soon as possible.
You must follow all instructions given by a member of the wardening team when being asked to comply with the rules, or for your or others’ safety.
5. Guests
Please be aware that our guest rules may change at any moment without notice to ensure the health and safety of all residents.
Guests are not allowed over the first two weeks of term (freshers fortnight).
You are allowed 2 overnight guests for a maximum of 3 nights in a 14 day period.
You are allowed up to 4 guests during the day.
You are entirely responsible for your guests: you must be with them at all times, explain evacuation procedures, do not give them your swipe card, and ensure they behave appropriately.
You must sign your guests in at reception when they arrive, failure to do so may result in loss of guest privileges
Please remember to try to request permission at least one week in advance! (the reason is, of course, for the comfort of all residents: we have limited facilities, kitchens, common rooms that are paid for by residents).
6. Lockouts
More than 3 lock-outs will result in being assigned community service.
The Woodward Reception team will be available to let you in after a lock-out. Please note that some waiting times may apply, due to staff members being on patrol during the night.
7. Extra rules
Absolutely no weapons allowed in halls at any time: this includes, but is not limited to, rifles, arrows, or firearms of any kind.
8. Coronavirus (COVID-19) related restrictions
All residents are encouraged to wear the face coverings/ face shields when in communal areas and to obey the social distancing rules, as per the Government’s guidance.
Residents of the hall who are not self-isolating will be able to socialise together in hall communal areas such as the common room and games room and use the laundry room, study room, their zone kitchen etc.
Do not enter a room that is at the maximum capacity shown on the door or if you are asked not to enter by a member of the wardening team
eHalls
The eHalls system in use by Woodward automates many of the Hall’s administrative tasks. As with any College ICT system, if you attempt to use the service for purposes other than intended (managing your information registered with the hall, completing administrative tasks and managing your event tickets), including but not limited to any attempt to tamper, hack, modify or otherwise use the website in any way that is likely to compromise or corrupt the security or functionality of the service provided by eHalls, you will be subject to College Disciplinary procedures.
Disciplinary Procedures
Under the College Ordinances, Wardens have the ability to fine residents, impose community service and ban or limit access to areas for breach of these rules. Serious offences will be raised to a Residences Tribunal or College Disciplinary panel which may result in removal from Halls or the University.